Medical & Primary Care
Family practice, internal medicine, pediatrics, OB/GYN, specialty groups.
Industry · Healthcare
HIPAA-compliant IT for healthcare practices in New York & New Jersey.
Most "HIPAA-compliant" IT vendors hand you a Business Associate Agreement and call it done. We actually implement the Security Rule's administrative, physical, and technical safeguards — and prove it through a continuously-monitored compliance program you can audit any time. Owner-led, flat-rate, based in Fairfield NJ, serving medical and dental practices across New York and New Jersey.
Who we work with
Practices, not enterprises.
We're built for small-to-mid-sized clinical practices — the size where one IT incident or one HHS audit can change the trajectory of the business. We don't serve hospitals or health systems.
Dental Practices
General, pediatric, oral surgery, ortho, perio — multi-location welcome.
Mental Health & Therapy
Group practices, behavioral health, substance-use disorder — with the privacy posture those records demand.
Allied Specialty
Physical therapy, chiropractic, optometry, podiatry, dermatology, audiology, and the long tail.
The honest starting point
What HIPAA actually requires of your IT.
The HIPAA Security Rule has three categories of safeguards. We map every client's environment to all three — not as a checkbox, but as an operating discipline.
Administrative
Documented risk analysis, designated Security Officer, workforce training, sanctions, contingency planning, periodic technical evaluation. The paper trail that survives an audit.
Physical
Facility access controls, device inventory, workstation use policies, media disposal — including the laptops that left with departed employees and the old workstations gathering dust in the closet.
Technical
Access control (unique IDs + MFA), audit controls, integrity controls, person/entity authentication, transmission security — encryption in transit and at rest, end to end.
Breach Notification
A pre-staged response, the 60-day clock, the OCR & NJ Division of Consumer Affairs notifications. Most practices have no plan until the day they need one. We pre-build it.
How we cover the Security Rule day-to-day.
Tools alone don't make a practice HIPAA-compliant — implementation discipline does. We pair best-in-class platforms with our own monitoring and evidence-collection layer, so what you have on paper matches what's actually live in your environment.
- Identity & access — JumpCloud + MFA on every account that touches ePHI; conditional access; immediate offboarding when staff leave.
- Microsoft 365 (with HIPAA BAA) — Exchange, Teams, SharePoint, OneDrive locked to your tenant; sensitivity labels for ePHI; encrypted external sharing only.
- Endpoint protection & encryption — Full-disk encryption, endpoint detection & response, mobile device management for the phones and laptops that go home.
- Encrypted backup & tested restore — Not just backup. Restore drills, run quarterly, with the results documented for audit.
- Audit logging that survives — Centralized, tamper-evident, retained beyond the 6-year minimum where it matters.
- Vendor / sub-processor management — Your downstream BAAs tracked and re-attested annually through our Argos Trust platform — not in a forgotten spreadsheet.
- Live compliance evidence — Continuous control mapping through our own Argos GRC platform — you can see your HIPAA posture on a dashboard, in real time.
What we actually fix
The HIPAA gaps we see in practice.
Twelve years of healthcare IT in this region tells us the same gaps appear in nearly every new client we onboard. Here are the ones that matter most.
Practice-management system stuck on Windows Server 2012/2016.Out-of-support OSes can't satisfy the Security Rule's "reasonable" safeguard test. We migrate to current platforms or, where the vendor blocks it, host the legacy system in our private cloud under modern controls.
Sharing PHI by email or unsecured file links.The fastest path to a breach. We deploy encrypted messaging and secure file-share workflows the staff actually uses — because workflows that get in the way get bypassed.
No real device inventory.You can't protect what you don't know about. We build and maintain a live device inventory tied to identity — every workstation, laptop, phone, and the BYOD that you said you'd never allow.
Backups that have never been restored."We have backups" and "we can restore" are different sentences. We test restores quarterly and keep the proof — one of the few things OCR auditors actually ask to see.
BAAs collected once, never reviewed.Your downstream vendors change ownership, change subprocessors, get acquired. Your BAAs need annual re-attestation — we do it through our Argos Trust platform so it's continuous, not theatrical.
No incident-response plan, no breach-notification playbook.HHS gives you 60 days. The first 72 hours determine whether you stay under it or end up on the wall of shame. We pre-stage both, and tabletop them.
An honest note
There is no such thing as a "HIPAA-Certified IT Provider."
HHS does not certify IT vendors. Anyone claiming to be "HIPAA Certified" is using marketing language, not regulatory language. What exists are independent attestations — our SMB1001 Bronze certification, our SOC 2 Type 1 readiness program (live and continuously monitored in our public Trust Center) — that demonstrate the operating discipline a HIPAA-compliant practice needs from its IT provider. We'd rather show you the program than wave a badge.
Honest about scope.
A few things we deliberately don't take on, so you know up front:
- We don't replace your EHR/EMR — we secure and integrate around it (eClinicalWorks, Athenahealth, EpicCare Link, Open Dental, Eaglesoft, Dentrix, etc.).
- We don't sell "HIPAA-as-a-Service" as a one-off course or BAA template — the Security Rule is operating discipline, not a deliverable.
- We don't act as your designated HIPAA Privacy Officer (that role legally has to be inside your practice) — but we'll train them, support them, and feed them the technical evidence.
- We don't serve hospitals or large health systems — their requirements are a different operating model than what works for practices your size.
The model we actually run.
Flat-rate, all-in, no surprises. Most healthcare practices land at:
$135–$150 / user / month
All-in: managed IT, cybersecurity, identity, backups, helpdesk, monitoring. Microsoft 365 licensing and vCISO/vCTO advisory billed separately at cost — no markup theater.
Optional add-on: private-cloud hosting for practice-management software that won't run safely on modern public cloud or staff workstations. Priced per environment, in writing, no surprise.
See What It Costs →
Where we work
Healthcare practices across New York & New Jersey.
Based in Fairfield, NJ. We work hands-on with healthcare practices across New Jersey (Bergen, Essex, Hudson, Morris, Passaic, Union, Somerset, and Middlesex counties) and New York (Manhattan, Brooklyn, Queens, the Bronx, Westchester, Nassau, Suffolk, and Rockland). On-site visits are part of the model, not an extra.
Fairfield · Wayne · Montclair
Newark · Jersey City · Hoboken
Paramus · Hackensack · Morristown
Manhattan · Brooklyn · Queens
Westchester · Nassau · Suffolk
Don't take our word for it
Verify us yourself, before we ever talk.
Three free, instant, no-sales-call tools. Use them on your own practice or on us — either way, you get real data, not a brochure.
Free · 60 seconds
Security Scorecard
Grade your practice's security posture instantly and see your top risks ranked.
Get your score → Free · instantEmail-Security Scan
See whether attackers can spoof your domain — SPF, DKIM & DMARC graded in seconds. The #1 vector for healthcare phishing.
Scan my domain → Free · instantBreach Exposure Check
Find out which of your practice's credentials have already leaked in known breaches — including any tied to PHI access.
Check exposure →
New · Technician Transparency
Before a technician touches a workstation that holds PHI — verify it's really us.
Attackers impersonate IT support to gain access to clinical workstations — one of the costliest social-engineering vectors targeting healthcare in 2026. Every Intelligent Automation technician is identity-verified, and your front desk can confirm it in seconds before they grant access.
Frequently Asked
The questions practices actually ask.
Will you sign a Business Associate Agreement?
Yes — every healthcare client signs a BAA with us as a condition of onboarding. We also track and re-attest the BAAs you have with your downstream vendors (your EHR, your billing service, your backup provider, etc.) so nothing goes stale.
We have an EHR/EMR we like. Do we have to change it?
No. We secure and integrate around your clinical software — eClinicalWorks, Athenahealth, EpicCare Link, Open Dental, Eaglesoft, Dentrix, NextGen, ChartLogic, and others. The only time we recommend a change is when the vendor is no longer supported or the platform can't meet the Security Rule's technical safeguards.
Do you provide HIPAA training for staff?
Yes — we deliver annual workforce HIPAA training (the Privacy and Security Rule basics, phishing recognition, secure messaging, social-engineering awareness) and ad-hoc training for new hires. Completion records are retained for audit.
What if we have a breach?
We pre-stage your breach-response plan — the team, the 60-day clock, the OCR notification template, the NJ Division of Consumer Affairs notification, the patient-notification scripts, and the credit-monitoring procurement. We're on the response, not watching it.
We're also subject to NYDFS Part 500 (or PCI DSS). Can you cover that too?
Yes. Many of our healthcare clients carry multiple compliance obligations — HIPAA plus NY State (NYDFS) plus PCI DSS for payment processing. Our Argos GRC platform maps your controls to all three so you're not re-doing the same evidence-collection work three different ways.
Can you host our practice-management system in your private cloud?
Yes — for systems that can't be safely run on a current public cloud or on staff workstations, we offer hosted-PM in our private NJ datacenter. Single-tenant isolation, BAA covered, with virtual-desktop access for remote and multi-location practices. Priced per environment, no surprise.
How fast can you onboard a new practice?
A practice with 10–30 staff and a typical setup is fully transitioned in 30–45 days. The first two weeks are inventory + risk analysis (we have to know what we're protecting before we protect it), then deployment runs in parallel with your day-to-day so nothing stops.
Free · 45 minutes · No sales pitch
Request a HIPAA posture review.
We'll review your current safeguards across the Security Rule's three categories, flag the gaps that matter most, and tell you straight what we'd do differently. If there's nothing for us to do, we'll say so. If there is, you'll have a written plan you can act on with anyone.